iDocuments provides your business with a powerful, flexible and integrated purchasing solution that streamlines, automates and simplifies the entire purchase to pay process.
iDocuments automatically checks that the requested spend is within budget. If the spend on a purchase order is outside the approved budget, a request can be automatically routed to the correct person for authorisation.
The receipting process can be defined for goods and services, allowing iDocuments to automatically accrue the correct liability. These receipts are used as part of the automated AP invoice 3-way matching process when the supplier’s invoice is received.
iDocuments Procurement Catalogue enables your procurement team to control and manage purchasing.
iDocuments integrates with your existing ERP or accounting system to ensure seamless flow of data and consistency of information. This includes mapping of suppliers, chart of accounts, currencies, exchange rates and analysis fields. Analysis rules can be mapped to those in your finance system to ensure accurate financial reporting by, for example, cost centre and project.
New supplier requests can be submitted by users and routed through pre-defined approval workflows, enabling you to carry out the necessary verification and checks.
iDocuments allows you to set up and manage recurring service and maintenance contracts.