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Sage Intacct: The #1 Cloud Financial System for Service Organisations

Sage Intacct is a powerful, born-in-the-cloud financial management platform that integrates with other best-of-breed solutions and makes it easy to share data. With its modern user interface, Intacct is a flexible, customisable accounting software solution that unlocks growth for your business through advanced core financial information and focused industry features.

Sage Intacct offers unmatched project accounting and revenue recognition for professional services organisations (PSOs), even across multiple entities. Intacct powers thousands of service-based businesses, including:

  • HR, staffing, and employment services
  • IT services and consulting
  • Marketing and advertising
  • Management consulting
  • BioTech/R&D
  • Legal services
  • Accounting and finance
  • Engineering and architecture
  • Specialised services

Businesses run over 1.5 million projects on Sage Intacct, with data integrated across the full project lifecycle – from proposal to closeout – for unparalleled project financial management that’s ranked #1 in customer satisfaction by independent user reviews.





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When your business revolves around project-based billing and services, your financial management tools significantly affect your bottom line. Sage Intacct streamlines project accounting while delivering detailed insights (e.g., real-time budget versus actual) to help project managers make critical decisions. Its modern platform and open APIs give project-based businesses connectivity, visibility, and efficiency to drive optimal project performance and enable strategic growth.

Sage Intacct’s tools allow project managers to become more financially focused during project execution, and service organisations that adopt Intacct achieve up to 20% improvement in project profitability. By combining data from across the project lifecycle, Intacct offers unprecedented depth and visibility into your finances to maximise business growth.

Sage Intacct offers seamless accounting for PSOs by integrating critical functions, including:

  • Time and expenses
  • Project management
  • Costing and billing
  • Accounting and financial reporting
  • Data from third-party applications, such as CRM or payroll tools



Four Critical Challenges for Professional Services Organisations

Your accounting software should provide a complete picture of your business. However, getting that picture is challenging when you use multiple software tools, like CRM or project management systems. You need the ability to choose the best-in-class applications that fit your business and seamlessly integrate them with your ERP.

For informed decisions, your financial management system must offer real-time data, visibility into the metrics you want to track, and insights so decision-makers can get fast answers to critical questions. Your financial reporting needs are constantly evolving, and stakeholders want different metrics at different times. As your business changes, so will the metrics and insights that matter most.

Knowing what to improve and where to invest requires agile, flexible software that can quickly slice and dice data, dive deep into custom reports or dashboards, and seamlessly connect data from across your business.

Managing project finances and creating invoices that meet client needs is a high-stakes responsibility. Generic accounting software doesn’t integrate with your CRM, can’t track projects, and offers disjointed reporting and zero built-in financial insights. This means invoicing will always be a time-consuming and error-prone process. However, with the right software, you can automate and streamline processes like project initiation, project costing, billing, reporting, and vendor management.

Time is a critical resource for professional services organisations, and a more efficient financial management platform means you can focus on growing the business, not endless spreadsheets.

With traditional accounting systems, access to business insights is determined by hard-coded individual accounts. To track new dimensional values (e.g., location, department, project, and client), you must create new accounts, which is time-consuming and inflexible. Your software should allow you to easily add and change dimensions to give your data context.

You need to analyse real-time performance from every angle without managing a complex chart of accounts. It’s a significant advantage for service businesses to have a financial platform that facilitates budgeting by project instead of general ledger (GL). Your accounting software should enable you to see a job’s original planned budget versus the final budget and monitor budget progress in real-time.

If you need to add dimensional information to your operational data, budgets, or other transactions, your accounting solution must make it easy to add, change, and track business drivers for fast answers to critical questions.

Basic accounting software can’t manage finances for multiple entities. When you have separate software for each entity (e.g., regions, countries, service lines, project teams, industry segments, and global currencies), consolidation becomes more manual, time-intensive, and error-prone as your business gets more complex. It’s not effective or scalable, creating a ceiling on your growth.

Managing your finances with multiple QuickBooks or FreshBooks accounts, spreadsheets, and manual effort is not sustainable. Your financial platform should automate tasks like currency conversion, inter-entity transactions, and local tax reporting so your finance team can close the books faster every month. The right software delivers continuous consolidation, providing access to real-time business data and the power to drill down to a single entity or transaction, then seamlessly click back to your consolidated view.

Without a solution designed for multi-entity PSOs, the challenges of multi-entity financial management and global consolidations will hamper your growth. But with a platform that meets your needs, you can shrink your monthly close time by 40-80%.

The Benefits of Sage Intacct for Professional Services Organisations (PSOs)

Sage Intacct specialises in project-based financial management with workflow automation and native third-party integrations designed to meet PSOs’ needs. Regardless of industry, Intacct’s born-in-the-cloud accounting software ensures profitable operations and improved customer satisfaction for thousands of service businesses, including:

  • Marketing
  • Advertising
  • Consulting
  • IT services
  • Professional employer organisations (PEOs)
  • HR services
  • Legal services
  • Research
  • Engineering
  • Biotech

Combining smooth operational workflows with greater financial visibility, Sage Intacct connects your resource management on a single, efficient platform that scales with your business.

With this true cloud platform, growing small and mid-sized PSOs can:

Centralise data across business applications: Seamlessly connect your CRM, industry tools, or other business applications to your Intacct platform for a single, integrated system.

Track project finances: Break budgets down by project, phase, task, resource, or any dimension you want. Compare actual project budget to planned budget and monitor your real-time project progress and financial information.

Optimise resources: Get instant visibility into KPIs, project status, and revenue. Use improved insights and real-time dashboard reporting to make strategic decisions about allocating time and resources.

Adapt faster: Get fast answers to crucial business questions and respond to changing market demands with agility. Reports that took months to complete are now available in minutes.

Streamline operations: Accelerate invoicing by eliminating manual project accounting tasks. Customise invoices according to client needs.

Automate consolidations: Shave days or weeks off your monthly close time with multi-entity management. Never wait for month-end to get up-to-date, consolidated business information.

Maximise profits: Use dimensional accounting to track and filter metrics. Slice and dice data to identify profitability for multiple dimensions (e.g., project, department, client, and service type). Operate more efficiently and stay focused on the value-add priorities that drive growth.

Features of Sage Intacct for Professional Services Organisations (PSOs)

Sage Intacct offers industry-leading core financial information, user-friendly reporting and dashboards, and advanced functionality tailor-made for service businesses. Intacct’s cloud-based platform revolves around a high-powered general ledger with dimension-level tracking for all your transactions, giving you expanded reporting powers while simultaneously shrinking your total number of GL accounts.

By automating tasks related to project costing, vendor management, accounts payable, project billing, time and expense tracking, and resource management, Sage Intacct empowers your finance team to do more strategising and less paperwork.

Sage Intacct’s features include:

Powerful core financial information

Intacct is an industry-leading platform for streamlining and automating core financial information, including accounts payable, accounts receivable, cash management, and general ledger.

Real-time dashboards and reporting

Sage Intacct's innovative general ledger includes 10 pre-defined dimensions to capture the context of your data. User-defined dimensions are easy to add, so you can quickly access or create reports analysing real-time business performance without managing a complex chart of accounts.

Project accounting

See all your time, expense, and project-based accounting data – financial and non-financial – in one place. Track project financial information, compare planned versus actual budgets, and monitor project progress with customisable, real-time dashboards.

Project costing and billing

Simplified project billing transforms how your professional services firm bills projects. Improve profit margins by basing project bids on better data.

Contract and subscription billing

Customise pricing and billing schedules, reduce manual billing costs, save time through integration with other business tools, and gain flexibility to adapt your billing structure.

Time and expense management

Reduce revenue leakage and make better decisions with real-time visibility into your time and expense data.

Multi-entity and global consolidations

Consolidate hundreds of entities in minutes. Close your books faster by automating financial consolidation accounting activities, including currency conversions, inter-entity transactions, and local tax reporting. View interim summary figures with financial statements that are ready whenever you are.


Dimensions create a flexible foundation that offers a new way to track and report on financial and operational data while simplifying your chart of accounts. Integrated with Sage Intacct’s easy-to-use financial report writer, Dimensions improves your reporting and enables fast answers to business questions.

Dynamic allocations

Use automated allocations to understand your organisation’s true performance and gain more time for oversight, analysis, and strategy. Get a rock-solid audit trail with Sage Intacct’s built-in transparency.

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Want to discuss your business growth challenges and which enterprise solutions will help you reach the next business milestone? Vision33 provides the right balance of software and consulting to maximise PSOs’ investment in transformational enterprise technologies. Speak with a certified Vision33 consultant today about your business management needs.

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