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Save your employees time, reduce administration costs and improve performance.

iDocuments Expenses is an easy-to-use web-based and mobile expense management solution that enables expense claims to be created, submitted, stored, reviewed, approved and audited online - saving time, reducing administration costs and improving productivity.


A simple and intuitive browser-based interface allows users to enter their expenses, photograph receipts and validate company credit card transactions. Your team can also use the mobile app to capture expenses and take photos of receipts while on the move, and can then discard the receipts.


Expenses are automatically checked against company policies and limits. Subsistence rules are applied, tax rates can be defaulted according to the type of expense, mileage payments and rates are taken from company policy and receipts are captured with tax expenses.


Import company credit card transactions, reconcile against receipts, and route for approval together with cash expenses.


One of the key benefits of iDocuments is its integration with your existing ERP or finance system to ensure standard, consistent and accurate data across your business.


iDocuments Expenses gives you full visibility into expenses and transactions, and allows you to drive an expenses policy within the system, so you can control how much your employees spend and what they spend it on.


Benefits of iDocuments Expenses:

  • Eliminate paper receipts, spreadsheets and re-keying of data
  • Capture reimbursable expenses or corporate card expenses via web browser or mobile phone
  • Configure your corporate mileage policies and vehicle rates to auto-calculate mileage rates and rate bands – integration with Google Maps makes it even easier to calculate and verify business mileage
  • Automatically validate expenses against your company expense policies and rates
  • Automatically route expense and credit card details for authorisation to the correct approver
  • Import monthly business credit card transactions in one easy upload, ready for individual credit card users to verify and submit transactions on their card for posting
  • Post as AP invoice journal to your ERP, finance system or payroll for payment
  • Generate audit reports to ensure compliance
  • Automatically prompt users for required details of items such as entertainment to capture information in line with tax rules
  • Automate data capture for tax compliance, internal expense policies and analysis codes such as department and project
  • Intelligent approval workflows mean that each expense claim is routed to the correct budget holder or authoriser for approval with email alerts built in
  • Obtain valuable real-time, web-based business intelligence to help minimise spend

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